Deleted tasks, notes and lists
A deleted task, note, item or list stays recoverable for about 30 days.
Deleting in Roma is not final for about 30 days. A deleted task, note, item or list leaves every device at once, but Roma keeps it behind, and until the 30 days are up it can come back whole, with its body, its properties, its conversation and its history. After that it is purged for good. Archiving is the gentler act: an archived thing leaves your lists and is kept until you decide.
How things get deleted
An item is deleted from its menu, Delete task on the Tasks list and Delete item on any other list, with one question first: "Delete task? This removes the task." On the Mac and in the browser, ⌘⌫ deletes the selected rows after the same question, and a selection of several rows is deleted together. On your iPhone, swipe a row to the left. Your operator deletes on request, and so can an agent connected to your account (what an agent can do).
A list is deleted from its page, under List settings in the settings menu, or from its row in the sidebar. Its items go with it. The Tasks list cannot be deleted. The Notes list can, and Roma creates a fresh one the next time a note needs a home.
Bringing something back
On the Mac and in the browser, ⌘Z right after a delete puts the item back at the top of its list (version history and undo).
Later, ask your operator: "restore the task I deleted yesterday". It reads your recent activity for what can be restored and brings the item back. Deletes are kept 30 days, so an item older than that is gone, and the operator says so. An agent can list what is in the trash and restore an item or a list.
Restoring a list brings back the items that were deleted with it. Restoring an item whose list was deleted in the meantime puts it on Tasks, and an item whose list is still deleted waits for the list to be restored first. A restored item lands at the top of its list and is searchable again at once.
The Event Log in Settings keeps the line for every delete. Press it and you see what the item held, with how long ago it was deleted above it. Past the 30 days the line reads "Deleted permanently".
Archive instead of delete
Archive task, Archive item and Archive list are on the same menus as Delete. An archived item leaves its list, its counts, search and Recent, and keeps everything it held. Nothing expires. On your iPhone, Settings → Tasks & Notes → Archived lists what you archived, with when and from which list, and lets you preview, Unarchive or delete each one for good. On the Mac and in the browser, the Event Log's "Archived" line opens a preview with Unarchive, and ⌘Z right after an archive undoes it. Archiving a list archives its items with it.
What deleting is not
A completed task is not deleted. It stays on its list and shows under the list's Show completed rule (task status and completing tasks). Leaving a list someone shared with you deletes nothing: the list leaves your sidebar, and what you wrote stays (stop sharing, or leave something shared with you). Deleting your account is its own step, with its own page (delete your account).
Questions people ask
How do I restore a task I deleted?
On the Mac and in the browser, press ⌘Z right away and it is back at the top of its list. Any time in the 30 days after, ask your operator to restore it by name or by when you deleted it, and it brings the task back with its body, its conversation and its history. An agent connected to your account can restore it the same way.
Does deleting a list delete the tasks in it?
Yes. The items go with the list, and they come back with it when the list is restored within about 30 days. Restoring one item on its own from a list that is still deleted is not possible until the list is back, and an item whose list is gone for good lands on Tasks when restored.
What is the difference between archive and delete?
Archiving hides a task or a list without a deadline: it leaves your lists, your counts and search, keeps everything it held, and waits in Settings → Tasks & Notes → Archived on your iPhone, or behind its Event Log line on the Mac and in the browser, until you unarchive it or delete it for good. Deleting removes it everywhere at once and keeps it recoverable for about 30 days, after which it is purged.
Can I delete something permanently right away?
Yes, by archiving it first. On your iPhone, Settings → Tasks & Notes → Archived offers a delete on each archived item that is final: "This deletes the item for good. Restore it instead to bring it back." A plain delete is kept for about 30 days and purged after that on its own.