The automations Roma starts with
The Morning briefing, Meeting prep, Mail check and the Daily check-in.
Every Roma account starts with automations already in place. The Morning briefing is switched on from the first minute. Meeting prep and Mail check are waiting for Google Calendar and Gmail. The Daily check-in exists once you say yes to it. Each one is an ordinary automation: you can retime it, edit its steps, pause it or delete it like any other.
The Morning briefing
The Morning briefing runs daily at 07:00 in your time zone and delivers one report into your chat: the shape of the day, up to three tasks due today or overdue, what got done since the previous briefing, three startup and technology headlines from a web search, and the one thing to finish today. It reads neither your calendar nor your mail. Those belong to Meeting prep and Mail check, so one morning never tells you about the same meeting twice.
A minute makes it yours. The briefing card in your chat, or the briefing's own page, starts a short setup: your approximate city for the weather (change it or skip it), what the briefing includes, up to two interests, and the schedule, with daily at 07:00 offered first and another time or weekdays on request. Your yes writes it. Steps you have edited by hand stay word for word, with your answers folded in around them. Run now on the page is an optional first sample. Until you set it up, the briefing lands in your chat without a push.
A briefing you have not set up yet goes quiet while you are away: after seven days without you opening your chat it skips its mornings, and it runs again the morning after you come back, with nothing to switch back on.
Meeting prep
Meeting prep reads Google Calendar, daily at 07:05, five minutes after the briefing. Until Google Calendar is connected its row reads Paused, with the line "Paused. It turns on once Google Calendar is connected." and the menu item Connect Google Calendar, which starts the connection right there. Once the app is connected the automation switches itself on, and runs once straight away unless it is already evening or it has run today. Google Calendar in Roma covers the connection.
Each run is one message with a numbered block per meeting with other people. The first three meetings are briefed in full: the title, the calendar's description in a sentence or two, and the place when it is not a video call. A person you have not met before, with no mail between you and no meeting in the past ninety days, gets one web search and a short paragraph on who they are and what they do. People you know get no introduction at all. The rest of the day's meetings get one line each. A day without a meeting brings nothing.
Run now on a row that is still parked answers in one sentence: "Connect Google Calendar to turn this on. It runs by itself from then on."
Mail check
Mail check reads Gmail, daily at 07:10. It takes the last 24 hours of mail, received and sent, so a thread you already answered never reads as waiting, sets bulk mail aside, and writes one message under three headings at most:
Needs you. Up to four mails that need you, the most pressing first: the sender's name as the mail's link, what they want and by when, and one line on what Roma can do, such as "I can draft the reply."
Cleanup. The lists to leave and the senders to archive from now on, three of each at most, each named with a link to its newest mail. Never a sender on your own company's domain, never one you have already answered, and never one it offered you in the last 30 days.
FYI. A service's notice or a bank's new terms, one short line with the date or the consequence.
A button sits under each line: Draft the reply, Create a task with the deadline, Unsubscribe from all three, Archive from now on. A bare "yes" typed under the message covers the whole cleanup. A quiet morning says nothing at all. Senders you asked to archive are archived by Mail check each morning from then on. Gmail in Roma covers the connection.
Disconnecting Gmail parks Mail check again, and reconnecting switches it back on. A pause you chose yourself stays paused.
The Daily check-in
The Daily check-in exists only once you say yes. When the operator has walked you through your first task, it ends on one offer: "Want me to check in every morning at 8:00 and ask what's on your plate? Whatever you tell me becomes tasks." Say yes and the row appears on your Automations page: every morning at 8:00 in your time zone, or at a daily time you named, a short message asking what is on your plate today, anything that needs handling or that you do not want to forget. Your answer, typed or spoken, becomes tasks. It reads nothing first. The tasks already due are the briefing's to list at 7.
Your time zone, wherever you are
All four run at the wall-clock time in your current time zone, so 07:00 stays 07:00 after a move. Their results land in your chat like any run's, with a push under the Automations switch in Settings → Notifications. When an automation runs has the rest of what a run can do, and Edit on each one's page, or "Run it instead: at 6:30" in its chat, retimes it.
Questions people ask
Can I turn the Morning briefing off?
Yes. On its page, pause it from its menu, or delete it. A paused briefing stays on the Automations page and resumes when you say so. You can also retime it, or ask the operator in its chat to leave a section out ("Next time, don't: list the headlines").
Why does Meeting prep say Paused?
Because Google Calendar is not connected yet. Meeting prep and Mail check are paused for their connection, which is a different pause from one you chose: connecting the app switches them on, and a pause of your own is never undone by a reconnect.
Does Mail check unsubscribe or reply by itself?
No. A run never writes outside Roma. The buttons under its lines are the yes: a tap on Draft the reply hands the reply to the operator in your chat, and a yes on the cleanup runs the unsubscribes as work you can watch. Nothing happens to your mail until you say so.