Notification settings: how often, reminder time and the badge
Every switch on the page, what it changes and what it leaves alone.
Settings → Notifications decides what also reaches your iPhone as a push and your Mac as a banner. The operator messages you in your chat, and everything else lands in Updates, behind the bell, whatever these switches say. The switches choose what, out of all that, interrupts a device. The page shows the same rows in the same order on the Mac, in the browser and on the iPhone, and every setting on it is your account's: it applies on every device alike. The one thing that is per device is the notification permission the iPhone and the Mac ask for themselves.
On the Mac and in the browser, Settings → Notifications is the row after General, and the command palette offers "Go to Settings → Notifications". On the iPhone it is Settings → Notifications.
Reminders and work
The first group is about your own work.
Reminder time. The hour a reminder fires on a task that has a date but no time, every hour on the hour, 7:00 AM unless you choose another. It is also the hour the picker's Set a time row starts from, and what "morning" means when you type it into a task. Due dates, times and reminders covers the rest.
Reminders. When a task with a reminder comes due.
Operator replies. When the operator finishes something for you while you are away.
Automations. When one of your automations has run. A run with nothing new stays quiet.
Browser hand-offs. When Roma's browser needs you to finish something. The wait expires in minutes.
Prepared work. When a draft or some research is ready on one of your tasks.
Follow-ups. When something you asked Roma to watch for happens, like a reply you are waiting on.
On the iPhone this group also holds Badge, below, and a row to enable notifications when the phone has them switched off for Roma.
Shared tasks and notes
The second group is about what other people do on things you share. It opens on How often, because that paces every switch under it.
How often is one of As it happens, Every 4 hours, Every 8 hours, Once a day and Once a week, and starts at Every 4 hours. The rows land in Updates the moment they happen whatever you choose. What this sets is how often a device is told. On anything but As it happens, the activity waits for the next slot on your own clock (every 4 hours is 0:00, 4:00, 8:00 and so on, Once a day is 9:00, Once a week is Monday at 9:00) and arrives as one summary push, such as "3 updates on 2 items", which opens Updates. A thing addressed to you never waits: a mention, an assignment, a reply to one of your messages, something shared with you.
The switches under it:
Messages in shared chats. When someone writes in the chat of a shared task or note you follow.
Replies to you. When someone replies to one of your messages.
Mentions. When someone mentions you in a shared chat or body.
Assignments. When someone adds you to an item.
Comments. When someone comments on a shared task or note you follow.
Edits to shared items. When someone edits a shared task or note you follow.
Completed shared tasks. When a shared task you follow is completed.
New items in shared lists. When someone adds an item to a shared list you follow.
People joining or leaving. When someone joins or leaves a list or an item you shared.
Shared with you. When someone shares a list or an item with you, or your access to one ends.
The shared rows show for every account, whether or not anything is shared with you yet. Sharing in Roma covers what each of these moments is.
What a switch changes, and what it leaves alone
A switch turned off silences the push for that kind and nothing else. The row still lands in Updates with its dot, and the operator's message still lands in your chat. Turning a switch back on never fires a backlog. Changing a switch never asks the phone for permission.
The badge, on the iPhone
Settings → Notifications → Badge is the iPhone's one setting of its own. The app icon's badge is one mark, never a count: something addressed to you is unread, an operator message or an update. Reading either on any device clears it when nothing is left. Turned off, no mark is shown, and the icon is still cleared when nothing is left, so switching it off can never leave a stale mark on it. The Dock badge on the Mac follows the same rule and has no switch.
The permission each device asks for
The iPhone asks for permission when you turn Reminders on, when you first set a reminder, or once your Morning briefing setup completes, never at launch. If you declined, the Enable notifications row in Settings → Notifications takes you to the phone's own setting, and Send a test notification on the same page checks that a push reaches the phone. The Mac app asks Notification Center on the first banner it shows. Roma in the browser has no push, and the bell's dot is the signal. How a reminder reaches you follows one reminder through each device.
Ask the operator instead
The operator can change these settings for you. "Stop notifying me about edits to shared items" or "tell me about shared activity once a day" updates the switch or How often, and the page shows the change.
Questions people ask
Why do I get a push on my iPhone but no banner on my Mac?
A banner on the Mac shows only while the Mac app is running, and never while a Roma window is the one in front of you. The browser shows no banners at all. The iPhone gets its push whenever the switch for that kind is on, even with Roma closed.
Can I silence notifications on one device only?
Not from Roma: every switch is your account's and applies on every device. Use the device's own setting instead, the iPhone's Settings for Roma or the Mac's Notification Center, which Roma respects without asking again.
Why did a mention arrive at once when How often is Once a day?
Because a mention is addressed to you, and How often paces ambient activity only: messages in shared chats, comments, edits, completions, new items, people joining or leaving. A mention, an assignment, a reply to one of your messages and something shared with you reach you as they happen.